In accordance with the Family Educational Rights and Privacy Act (FERPA), the district is providing the following information about the rights of parents and eligible students regarding education records:

1. Right to Inspect and Review: Parents and eligible students have the right to inspect and review the student's education records maintained by the Miami Trace Local School District. Requests to access records should be submitted to the school’s main office.
2. Right to Request Amendment: If you believe that the education records are inaccurate or misleading, you may request that the record be amended. Please submit a written request to Miami Trace Local School District’s administration. If the request is denied, you will be notified of your right to a hearing.
3. Right to Consent to Disclosures: Miami Trace Local School District will not disclose personally identifiable information from education records without prior written consent, except in situations permitted by FERPA, such as disclosures to school officials with legitimate educational interests or as required by law.
4. Right to File a Complaint: If you believe the Miami Trace Local School District has violated FERPA regulations, you may file a complaint with the Family Policy Compliance Office at the U.S. Department of Education, Washington, D.C.
5. Directory Information: Miami Trace Local School District may release certain directory information (e.g., student’s name, address, telephone number) unless you request that this information be withheld. To opt-out of directory information disclosure, please contact Miami Trace Local School District at 740-335-3010.

For further information, please contact Miami Trace Local School District at 740-335-3010.

Policies related to non-discrimination and equal opportunity, including procedures for filing complaints related to discrimination or harassment are as follows:

• Board Policy 2260 - Nondiscrimination and Access to Equal Educational Opportunity
• Board Policy 2266 - Nondiscrimination On The Basis Of Sex In Education Programs Or Activities

For a list of all approved core and supplemental online educational resources, please see our public link.

Miami Trace Student Data Privacy Consortium Online Resources

Miami Trace Local School District has developed an Asbestos Management Plan to address and manage asbestos-containing materials (ACMs) in our facilities. The plan includes details on the location of asbestos, its condition, and the procedures we follow to manage and monitor these materials safely.

Plan Availability

The Asbestos Management Plan is available for review at the Board of Education offices during normal business hours. Miami Trace Local School District encourages you to inspect the plan at your convenience. If you have any questions or need further information, please contact the Miami Trace Local School District at 740-335-3010.

Asbestos Management Activities

Miami Trace Local School District wants to inform you that we are conducting routine inspections, performing maintenance work, or removing asbestos-containing materials. These activities are carried out by licensed professionals to ensure the safety of our school environment.

Contact Information

For any questions or concerns regarding the asbestos management plan or related activities, please contact the Miami Trace Local School District at 740-335-3010.

Miami Trace Local School District is committed to providing a safe, positive, productive, and nurturing educational environment for all of its students.

Per Miami Trace Board Policy 5517.01, harassment, intimidation, or bullying toward a student, whether by other students, staff, or third parties is strictly prohibited and will not be tolerated. This prohibition includes aggressive behavior, physical, verbal, and psychological abuse, and violence within a dating relationship. The Board will not tolerate any gestures, comments, threats, or actions which cause or threaten to cause bodily harm or personal degradation. This policy applies to all activities in the District, including activities on school property, on a school bus, or while enroute to or from school, and those occurring off school property if the student or employee is at any school-sponsored, school- approved or school-related activity or function, such as field trips or athletic events where students are under the school's control, in a school vehicle, or where an employee is engaged in school business.

Harassment, intimidation, or bullying means:

1. any intentional written, verbal, electronic, or physical act that a student or group of students exhibits toward another particular student(s) more than once and the behavior both causes mental or physical harm to the other student(s) and is sufficiently severe, persistent, or pervasive that it creates an intimidating, threatening, or abusive educational environment for the other student(s); or
2. violence within a dating relationship.

In meeting HB 276 requirements, all bullying incidents are to be documented and publicized to the community. Click below to view the bullying incidents reported each school year.

2024-25 School Year

• 1st Semester
• 2nd Semester

2023-24 School Year

• 1st Semester
• 2nd Semester

Miami Trace Local School District is committed to ensuring that all children with disabilities receive the support they need to succeed in school. As part of this commitment, the district wants to inform you about the Child Find process and how it helps identify and support children with disabilities.

What is Child Find?

Child Find is a process mandated by federal and state law to identify, locate, and evaluate children who may have disabilities and need special education and related services. This includes children from birth through age 21, regardless of whether they are currently enrolled in school.

How to Refer a Child

If you suspect that your child may have a disability and could benefit from special education services, you can refer your child for evaluation. You can make a referral by contacting the Miami Trace Local School District at 740-335-3010. The district will need your consent before we can conduct an evaluation.

What Happens Next?

Once the district receives your referral and consent, we will conduct a comprehensive evaluation to determine if your child has a disability and needs special education services. The district is required to complete the evaluation within 60 days of receiving your consent.

Your Rights

As a parent or guardian, you have the right to be involved in all meetings regarding your child’s evaluation and eligibility for special education services. You will also receive information about your rights under the Individuals with Disabilities Education Act (IDEA) and Ohio law.

Additional Information

For more information about Child Find, the referral process, or special education services, please contact the Miami Trace Local School District at 740-335-3010.

Board Policy 8510 - Wellness details about the school's health and wellness policy.

The Principal will approve up to three (3) religious expression days per school year after
receiving a written request from the student's parent or guardian. Religious expression
days may be used to take holidays for reasons of faith or religious or spiritual belief
system or participate in organized activities conducted under the auspices of a religious
denomination, church, or other religious or spiritual organization. Students who are
absent on approved religious expression days will not face any academic penalties and
will be provided with academic accommodations with regard to examinations and other
academic requirements that are missed.

To receive accommodations for religious expression days, parents or guardians must
submit written requests to the Principal within fourteen (14) days after the start of the
school year or fourteen (14) days after a student is enrolled in the District. The
requests must specify the religious expression day(s) to be approved. The Principal will
approve the days without inquiring into the sincerity of a student's religious or spiritual
belief system. However, the Principal may verify the authenticity of a request by
contacting the parent or guardian to confirm they signed it. The Principal may deny the
request for religious expression days if the parent or guardian indicates that the
signature is not authentic. Once the days have been approved, the Principal will ensure
that each teacher schedules a time and date for alternative examinations or other
academic requirements that conflict with the student's absence. Students may
participate in interscholastic athletics or other extracurricular activities on days in which
the student is absent for religious expression.

The District has adopted the following procedure for a student, parent, or guardian to
notify the District of any grievance with regard to the implementation of this policy. A
grievance must be submitted in writing to the Superintendent. The Superintendent will
review the grievance and issue a written determination of whether the policy has been
violated. The decision of the Superintendent is final and not subject to further appeal.

A non-exhaustive list of major religious holidays, festivals, and religious observations as
published by the State Superintendent for which an absence will not be unreasonably
withheld or denied is available at: ODE Non-exhaustive List of Major Religious Holidays
This list may not be used to deny accommodations to a student for a holiday, festival,
or observation that is not included in the list. Nothing in this policy, and no inclusion or
exclusion of a religious holiday or festival on the list posted by a District, shall preclude
a student from full and reasonable accommodations for any sincerely held religious
beliefs and practices with regard to all examinations or other academic requirements
and absences for reasons of faith or religious or spiritual belief system.

Information about the rights and responsibilities of students, including policies related to discipline, attendance, and academic expectations, can be found in the Student Handbooks.

At the Miami Trace Local School District, ensuring the safety and well-being of our students, staff, and visitors is our top priority. The district has implemented a comprehensive set of safety policies and procedures to address a range of safety concerns and to create a secure learning environment.

Emergency Preparedness and Response

• The district has developed a Crisis Resource Index that includes procedures for various emergencies, such as fires, natural disasters, and security threats.
• Regular drills and training sessions are conducted to ensure that staff and students are prepared to respond effectively to emergencies.

School Safety and Security

• Our safety policies include measures to address bullying, violence, and substance abuse, as well as procedures for managing visitors and securing our facilities.
• Security measures such as controlled access to buildings and surveillance cameras are in place to protect our school environment.

Crisis Management

• A designated crisis management team is responsible for coordinating responses to critical incidents and ensuring effective communication with emergency responders and the community.
• Mental health support and counseling services are available for students and staff, particularly after a crisis.

Safe School Climate

• We implement Positive Behavioral Interventions and Supports (PBIS) to promote a positive school climate and address behavioral issues proactively.
• Student safety committees may be established to involve students in safety planning and promote a culture of respect.
• See Board Policy 5630.01 - Positive Behavior Intervention And Supports And Limited Use Of Restraint And Seclusion

Reporting and Documentation

• Procedures are in place for reporting and documenting incidents of violence, threats, or other safety concerns. We maintain records of incidents and actions taken.
• Our safety policies are regularly reviewed and updated to ensure compliance with state and federal regulations.

If you have any questions about our safety policies or would like more information, please contact the Miami Trace Local School District at 740-335-3010.

Miami Trace Local School District is committed to providing a supportive educational environment for all students, including those with disabilities. Below is important information about the availability of special education services and the process for accessing these services.

1. Special Education Services: Our district offers special education services for students who need specialized instruction due to a disability. Eligibility for services is determined through a comprehensive evaluation process.
2. Evaluation Process: If you suspect that your child may have a disability, please contact the district to discuss a referral for evaluation. The district will need your consent before conducting any evaluations.
3. Individualized Education Program (IEP): If your child is found eligible, the district will develop an Individualized Education Program (IEP) tailored to their needs. This plan will be reviewed annually, and you are encouraged to participate in all meetings related to your child’s education.
4. Parent Rights: You have the right to participate in meetings, give or withhold consent, and receive information on procedural safeguards. A copy of the procedural safeguards notice is available upon request.
5. Related Services and Placement: Related services such as speech or occupational therapy may be provided as needed. The district strives to educate students in the least restrictive environment appropriate to their needs.
6. Transition Planning: For students aged 14 and older, transition planning will be included in the IEP to prepare them for postsecondary education, employment, and independent living.

For more information or to discuss your child’s specific needs, please contact the Miami Trace Local School District at 740-335-3010. You can also visit the Ohio Department of Education’s website for additional resources.

Miami Trace Local School District participates in the Title I program. Title I is a federal program designed to provide additional support to schools with high numbers of students from low-income families. The goal of Title I is to help ensure that all students have access to a high-quality education and achieve academic success.

We invite your feedback pertaining to the continuity of Title 1 and IDEA B funds and services to The Miami Trace Local School District.

Submit Comments or Questions Here

Title I Program Information

Support Services: Title I funds are used to provide additional instructional services and support to help students succeed in reading, math, and other subjects.

Teacher Qualifications: You have the right to request information about the qualifications of your child’s teachers. This includes their licensing status, certifications, and academic degrees. Please contact the Miami Trace Local School District at 740-335-3010 for this information.

Annual Report

Miami Trace Local School District will provide an annual report on the school’s performance and progress, including how Title I funds are used and their impact on student achievement. This information will be available by contacting the Miami Trace Local School District at 740-335-3010.

Opportunities for Involvement

• Parent Meetings: Miami Trace Local School District will hold meetings throughout the year to discuss the Title I program, our goals, and how you can be involved in supporting your child’s education. Miami Trace Local School District encourages your participation in these meetings.
• School-Parent Compact: Miami Trace Local School District has developed a School-Parent Compact that outlines the shared responsibilities of parents, teachers, and students in achieving academic success. A copy of this compact is available through Final Forms, as well as the student handbook.

School Improvement Plans

If the Miami Trace Local School District is identified for improvement, we will inform you about our improvement plan and how it will address areas of need. Miami Trace Local School District is committed to working with you to ensure the best outcomes for your child.

If you have any questions about the Title I program or how you can get involved, please contact the Miami Trace Local School District.

The Board of the Miami Trace School District does not discriminate on the basis of sex in its education program or activity and is required by Title IX and its implementing regulations not to discriminate in such a manner. The requirement not to discriminate in its education program or activity extends to admission and employment. 

The District’s Title IX Coordinators are:

Justin Lanman

Assistant Superintendent

740-335-3010

3818 State Route 41 N.W., Washington C.H., Ohio 43128

Ann Boerger

Secondary Director of Curriculum and Instruction

740-333-4700

300 Bloomingburg New Holland Rd., Washington C.H., Ohio 43128

Any inquiries about the application of Title IX and its implementing regulations to the District may be referred to the Title IX Coordinator(s), the Assistant Secretary for the U.S. Department of Education’s Office for Civil Rights, or both.

The Board has adopted a grievance process and procedures that provide for the prompt and equitable resolution of student and employee complaints alleging any action that is prohibited by Title IX and/or its implementing regulations. The grievance process and procedures are included in Policy 2266 – Nondiscrimination on the Basis of Sex in Education Programs or Activities, which is available at: https://go.boarddocs.com/oh/mtlsd/Board.nsf/Public?open&id=policies

The grievance process and procedures specifically address how to report or file a complaint of sex discrimination, how to report or file a formal complaint of Sexual Harassment, and how the District will respond.

Title IX Trainings

Title IX Training - August 2025

CLICK HERE to view the plan for spending SWSF allocations as they pertain to the Miami Trace Learning & Community Wellness Center.